Fixed Fee Mediation

fixed fee mediation

Offer fee transparency and affordable mediation services

Fixed fee mediation options

The following fixed fee structures can be used by mediators depending on the dispute type and context.

Small Claims Mediation (up to £50,000)

Suitable for: Civil and commercial disputes with a claim value of up to £50,000.

Fees

Joint Clarity Session (up to 3 hours, includes preparation):
£390 (excluding VAT)
Half Day Mediation (up to 5 hours):
£325 + VAT per party
Full Day Mediation (up to 10 hours):
£650 + VAT per party
Additional Hours:
£65 + VAT per party per hour

What’s included

Structured mediation sessions (online or in person)
Defined preparation time where applicable
Facilitated negotiation and issue resolution

Micro Business and Workplace Mediation

Suitable for: Small businesses (up to 50 employees) and workplace disputes.

Fees

Joint Clarity Session (up to 3 hours):
£330 (excluding VAT)
Half Day Mediation (up to 5 hours, includes 1 hour preparation):
£550 (excluding VAT)
Full Day Mediation (up to 10 hours, includes 2 hours preparation):
£1,050 (excluding VAT)
Additional Hours:
£110 per hour (excluding VAT)

What’s included

Preparation time built into half and full day options
Structured workplace-appropriate mediation
Flexible session formats

Individual Mediation

Suitable for: Personal, community, and neighbourhood disputes involving individuals.

Fees

Joint Clarity Session (up to 3 hours, includes preparation):
£250 (excluding VAT)
Half Day Mediation (up to 5 hours):
£250 (excluding VAT)
Full Day Mediation (up to 10 hours):
£500 (excluding VAT)
Additional Hours:
£25 per party per hour (excluding VAT)

What’s included

Facilitation of structured discussion
Support with identifying issues and options
Clear time-based delivery

How fixed fee mediation is delivered

Step 1: Initial enquiry

The mediator explains the fixed fee options relevant to the dispute and confirms suitability for mediation.

Step 2: Joint Clarity Session

This session is used to:

Clarify issues and expectations
Explain the mediation process
Confirm suitability
Agree the appropriate fixed fee option

Step 3: Mediation delivery

The mediator delivers mediation within the agreed scope, time, and format.

Step 4: Outcomes and next steps

Where appropriate, the mediator supports the drafting of outcome documents or agrees next steps with the parties.

Managing additional time or work

Fixed fee mediation does not mean unlimited time.

Best practice includes:

Clearly stating what is included in each fee
Agreeing additional hours in advance
Applying published hourly rates where extensions are required

This protects both the mediator and the parties.

Fixed fees and professional standards

Ethics and Integrity at the Centre

Fixed fee mediation:

Supports impartiality
Encourages transparency
Aligns with ethical and professional obligations
Does not compromise mediator independence

Fees are agreed upfront and do not influence outcomes.

Using this framework in your mediation practice

Make mediation affordable and accessible

Mediators can adopt this approach by:

Using the fee structures above
Applying the same staged process
Including clear written agreements
Communicating fees in plain English

The framework is designed to be clear, flexible, and easy to implement.

Fixed fee mediation provides a transparent, structured way for mediators to deliver services with agreed costs and clear scope. It benefits clients by reducing uncertainty and supports mediators by improving clarity, consistency, and professional delivery.

Fixed Fee Mediation Services

A clear, adoptable framework for mediators

Fixed fee mediation offers parties certainty, transparency, and confidence in the mediation process. This page sets out a practical fixed fee structure and delivery process that mediators can adopt directly within their own practice.

The aim is to make mediation easier to understand, easier to access, and easier to explain to clients.

What is fixed fee mediation?

Fixed fee mediation is a structured approach where the cost of mediation is agreed in advance, based on a clearly defined scope of work.

Rather than charging open-ended hourly rates, mediators offer pre-agreed fees for specific stages, allowing parties to understand:

What the mediator will do
How long the process will take
What the total cost will be
When additional fees may apply

This approach supports informed decision-making and reduces uncertainty for all parties.

Why fixed fee mediation works

Fixed fees align well with the core principles of mediation.

For clients, fixed fees provide:

Cost certainty from the outset
Reduced anxiety about escalating fees
A clear alternative to litigation costs
Confidence in committing to the process

For mediators, fixed fees support:

Clear scope and boundaries
Professional, consistent pricing
Easier client conversations
More predictable workload planning